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Wednesday, June 23, 2021

How to use Microsoft Whiteboard in the most effective manner

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Microsoft Whiteboard is an app launched by Microsoft, the US-based software technology giant, for free-associating, sharing concepts, and cooperating on a synergistic whiteboard through Microsoft Teams. 

What is a whiteboard?

Microsoft whiteboard is a synergistic digital canvas featured in the Microsoft 365 office suite for efficient conferencing and captivating learning sessions.

Microsoft whiteboard can be used for brainstorming and teamwork in the office. The app aids teams to organize conferences efficiently, envisage concepts, and function innovatively with the help of patterns, templates, annotations, and so on.

Microsoft - Official Home Page
Image Source -microsoft

Microsoft whiteboard app for windows is an effective tool for innovative and captivating learning. It enables distance learning, aids teamwork lessons, and helps make the most of learning upshots with annotations, labels, ink, and so on.

Activities you can perform on a whiteboard app for windows

Given below are the activities you can carry out with the help of a whiteboard app for windows:

  • Organizing efficient conferences/meetings 
  • Workshops/seminars  
  • Team sprint planning 
  • Brainstorming 
  • Problem-solving 
  • Project planning 
  • Incident handling 

So, the whiteboard app for windows can be utilized for cooperating with a team or schoolroom to carry out a range of operations.

Microsoft Teams free all-day video calling beats Zoom's Thanksgiving gift -  CNET
Image Source – CNET

With the help of the whiteboard software for windows oniOS1 or Windows 10, users can just begin straightaway by including templates on their whiteboards. They can open a board that already exists or generate a fresh one. To do it, they just need to tap on the plus button in the toolbar and then tap on templates.

How is the whiteboard app for windows stored?

The whiteboard app for windows is stored safely and routinely in Microsoft Azure. They can be available from the user’s account in the following apps:

  • iOS app 
  • The Windows 10 app 
  • On the web
  • Microsoft Teams 

Is Microsoft Whiteboard free?

Microsoft whiteboard software for windows has always been available free of cost to academic experts and students as a component of the Microsoft Office 365 A1 bid. It is supported as a default application for office 365 renters.

How can Microsoft whiteboard be used for teams?

Microsoft Teams | Group Chat Software | Free Chat for Teams
Image Source – Microsoft

Microsoft Whiteboard is routinely allowed for Office 365 renters and also for teams. Conferences and seminars can be made additionally concerted if users can share a whiteboard with all those who are taking part.

The same Microsoft whiteboard is available at the same time on the Microsoft Whiteboard apps on iOS1, Windows 10, the web, and Surface Hub.

1) For making a forward-looking whiteboard, users have to do a right-click on the meeting invite featured in the Teams Calendar and subsequently choose chat with participants. Then they have to click on the tab of the Microsoft Whiteboard on the upper portion of the conference chat for including content and preparing the whiteboard.

2) Following the participation in the conference of a team, users can click on the share icon that they will find on the share tray of that particular conference.

3) In the Microsoft Whiteboard segment, choose Microsoft Whiteboard.

The same whiteboard is accessible once the conference is over from the whiteboard tab in the conference chat or with the help of Microsoft Whiteboard apps to keep on functioning on it.

Using Microsoft Whiteboard for IT professionals 

Online Whiteboard and Collaboration for Teams | Cacoo
Image Source – Cacoo

Microsoft whiteboard is a free-morpheme digital painting sheet that is used for assembling individuals, concepts, and content. Microsoft whiteboard allows real-time teamwork no matter where the participants are and provide space for the concepts to expand with an unbounded canvas tailored for pen, keyboard, and touch.

Is Microsoft Whiteboard Data shifting to OneDrive for Business? 

The teamwork canvas in the Microsoft 365 office suite, Microsoft Whiteboard, is being restructured to combine flawlessly throughout the suite. Therefore, users can generate, share, explore, and handle whiteboards as conveniently as any other Microsoft Office document. 

From October 2021 onwards, any fresh whiteboard will be kept in OneDrive for Business. It will offer productive content management aspects like the following: 

  • Approvals
  • Data placement
  • Abidance 
  • Outside Sharing
  • Administration 

How can one enable or disable Microsoft whiteboard?

For Microsoft 365 office suite renters, Whiteboard gets automatically enabled. Users can log in to iOS, Windows 10, Teams, and web if they have not preferred disabling the facility.

For enabling or disabling Microsoft Whiteboard for the renter, the following has to be done:

  • Visit the Admin Center of Microsoft 365.
  • On the home page of Admin Center, visit the Search box on the upper right corner, and subsequently key in Whiteboard.
  • In the search outcomes, tap or click on Whiteboard settings.
  • On the Whiteboard panel, click on the toggle Turn Whiteboard on or off for your whole business to On. 
  • Then tap or click Save.

Can you install Microsoft Whiteboard remotely on Windows 10 gadgets?

Microsoft whiteboard can be installed on Windows 10 gadgets with the help of Microsoft Configuration Manager (erstwhile System Center Configuration Manager) or Microsoft Intune.

  • Microsoft Intune with the help of an online authorization approach — This option enables you to particularize clusters of users that will gain accessibility to the Whiteboard application.
  • Microsoft Configuration Manager with the help of offline physical installation and updates — It enables users to set up Whiteboard and subsequently update it manually after every 14-28 days.

How to install Microsoft whiteboard with Microsoft Intune?

For installing whiteboard with Intune:

  • Include Whiteboard as an accessible app to Microsoft Intune
  • Designate the app to a community with Microsoft Intune

For installation with the help of Microsoft Configuration Manager:

  • Utilizing a global administrator account, log in to the Microsoft Store for Business.
  • Choose Manage in the header portion.
  • On the right-side navigation panel, choose Settings, and subsequently toggle Show offline apps on.
  • Hold on for 10-15 minutes to allow generation.
  • Subsequently, visit the Microsoft Whiteboard application.
  • Tap or click on the Get the app switch and acknowledge the terms and conditions of certification.
  • Return to the app page.
  • In the certificate category drop-down menu, choose Offline.
  • Tap or click on the Manage button.
  • This will redirect the user to the page for inventory management, which will currently provide the choice for Downloading package for offline usage.
  • Pick the architecture edition and subsequently download it.

Using Microsoft Whiteboard with Teams - Office 365 for IT Pros
Image Source – Office 365 for IT Pros

The moment the user has downloaded the app, they can install it via Microsoft Configuration Manager. For generating a modernized package, the users need to go by the steps from 7 to 10 for downloading a fresher edition and bundling it for the Configuration Manager.

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Josie Patra
Josie Patra is a veteran writer with 21 years of experience. She comes with multiple degrees in literature, computer applications, multimedia design, and management. She delves into a plethora of niches and offers expert guidance on finances, stock market, budgeting, marketing strategies, and such other domains. Josie has also authored books on management, productivity, and digital marketing strategies.

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